Out-of-Pocket Expenses for employees:

All employee reimbursements are now processed through Concur. Please visit the Concur website to initiate reimbursement request. For additional resources, please see below:

CONCUR preparer job aid.pdf

CONCUR Additional Jobaid for BCMP users.pdf

Out-of-Pocket Expenses for non-employees (processed as Payment Requests in B2P for visitors, external fellows, students and HHMI employees):

  1. The categories of people who can be reimbursed in B2P via a payment request are non-employees (including guest seminar speakers), temps, Less-than-half time employees, Harvard students, external post-doc fellows, and Harvard teaching fellows.
  2. Have the Non-employee vendor complete the Non-Employee Reimbursement Form.
  3. Make sure your Non-employee vendor appears in the Supplier Portal. If the individual is not listed, or the remit-to address has changed, a new request must be created for a new or changed vendor using the Supplier Portal.
  4. Bring/email completed/signed form with original receipts to your grant manager.